Reunion Planning Resources

Planning a successful reunion begins with strong leadership, thoughtful planning, and active engagement. Whether you're serving as a Class Agent, reunion committee member, or class officer, the Office of Alumni Affairs & Engagement is here to support you every step of the way.

Our goal is to help reunion classes reconnect classmates, celebrate shared memories, and strengthen the legacy of SC State through engagement and philanthropy

Five Steps to Reunion Success

Build Your Reunion Team
Recruit a small committee of classmates who are willing to help with planning, outreach, and engagement.
Establish Your Goals
Determine what success looks like for your class, including attendance, participation, class giving, and reunion activities.
Connect with Alumni Affairs & Engagement
Schedule an introductory planning meeting to review timelines, resources, and available support.
Develop an Outreach Plan
Begin reconnecting with classmates through email, phone calls, social media, and personal outreach.
Stay Engaged
Meet regularly, track progress, celebrate milestones, and keep classmates excited throughout the reunion cycle.

Reunion Planning Tips

Start Early
The most successful reunions begin well in advance and follow a consistent planning schedule.

Communicate Often
Regular communication helps build excitement and increases participation.

Personal Outreach Matters
A phone call or personal message from a classmate is often the most effective way to encourage attendance.

Create Meaningful Experiences
Focus on opportunities for classmates to reconnect, celebrate accomplishments, and create new memories together.

Include Giving in the Conversation
Reunion giving is an opportunity to strengthen SC State while honoring your class legacy.

Frequently Asked Questions

When should planning begin?
Ideally, reunion committees should begin planning 12–18 months before Reunion Weekend.

How many committee members should we have?
Most reunion committees consist of four to six volunteers.

Who establishes reunion registration fees?
The Office of Alumni Affairs and Engagement establish registration fees based on the overall Reunion Weekend experience and planned activities.

Can classes host their own events?
Yes. Classes may organize additional gatherings and activities in coordination with Alumni Affairs and Engagement.

How do we obtain class giving reports?
Class Agents receive Class Giving Reports throughout the reunion planning cycle to help monitor fundraising progress, donor participation, and overall progress toward their class giving goals. Reports are distributed according to the following schedule:

July 15, 2026
October 15, 2026
December 15, 2026
January 15, 2027
February 15, 2027
March 15, 2027
April 15, 2027

Class Giving Reports are provided to Class Agents only. If you need an updated report between the scheduled distribution dates, please submit your request to:

Mrs. Tracy K. Thomas
Director of Constituent & Advancement Services
Phone: (803) 533-3796
Email: tthomas50@scsu.edu

Please allow up to 10 business days for processing.

resources & tools

Reunion Planning Resources

The Office of Alumni Affairs and Engagement provides a variety of resources to support reunion planning and outreach.

Available resources include:

Reunion planning guide
Planning timelines
Outreach templates
Sample communications
Reunion giving information
Class giving reports
Reunion committee support
Campus and local resources

Coming Soon

South Carolina State University Alumni Reunion Planning Guide & Resource Manual

A comprehensive guide designed to help Class Agents and Reunion Committees plan successful reunions from start to finish.

reunion planning guide 2